Terms and Conditions


A non-refundable deposit is required to confirm the booking and is requested within 14 days of any tentative booking, or the acceptance of the quote, referenced by the initial viewing date. The Terms and Conditions are to be signed by the Patron and management of The Madison Function Centre to complete the booking process. The management of The Madison Function Centre reserves the right to cancel any booking where the deposit and signing of terms and conditions is not done within 14 days. All credit card payments incur a fee of 1.5%


In the event that there are any advance bookings made by the management of The Madison Function Centre on behalf of the Patron, if these are cancelled either as part of a total cancellation or due to changes in arrangements required by the Patron, a charge will be payable by the Patron which shall cover all The Madison associated costs. All in-house services are non-transferable and include DJ, MC, Cake, and in-house table centrepieces.


50% of the balance must be made 1 month prior to the event with the remaining balance due 10 working days prior to the function date. All credit card payments incur a fee of 1.5%


The Patron is to confirm the menu selection in writing 2 weeks prior to the event.


All functions are charged an additional fee of $250 for security where there are less than 100 guests. For more than 100 guests this fee increases to $500.00. 18th and 21st birthdays will require a minimum of 2 security guards. A security deposit of $1,000.00 is required where there are 10 children or more. A security deposit of $1,000 is also required for school formals, 18th birthday parties, 21st birthday celebrations, Christenings, and Holy Communions. Security deposits will be paid in cash and returned post function, in the same manner, providing there are no damages. Any monies withheld will be justified.


The management of The Madison Function Centre will take all reasonable care, but accepts no responsibility for any loss of personal material, or damage to merchandise or other property in the function centre prior to, during or after functions.


Alcohol may not be brought into the function centre. By law, it is illegal to remove alcohol from the venue.


All goods to be delivered must be organised with your Event Co-ordinator as to suitable drop off times. The Venue will accept delivery of goods one day prior to the function i.e. bonbonniere and/or place cards. All goods are to be delivered between 10.00am and 4.00pm Monday to Friday with explicit confirmation and prior arrangement with your event Co-ordinator. All goods must be removed on the completion of the function unless prior arrangements have been made with the Venue. The Venue will not accept responsibility for any items delivered or left for collection.


All self-catered functions agree to pay a cleaning fee of $500.00 where the kitchen is not left in a satisfactory condition.


Payment of a deposit denotes acceptance of our terms and conditions. If the Patron cancels the confirmed booking for any reason The Madison will retain the full deposit. If a cancellation is made within 12 months of the confirmed booking, The Madison will retain any monies paid. Payment of a deposit denotes acceptance of our terms and conditions. Should the event be cancelled within 6 months of the booked date, a cancellation fee of 25% of the total amount based on minimum numbers will be payable. All cancellations must be confirmed in writing by the Patron to be effective. Deposits are non transferable.


The management of The Madison Function Centre reserves the right to amend or change the pricing in the event of cost changes beyond their control, whilst making every effort to honour the original agreed price. Any cost increases will be fully justified in writing.


Final numbers shall be confirmed at the time of final payment. After this they may be increased but not decreased by the Patron in the days prior to the event. Minimum number of guests apply on all packages. No refunds will be made if the actual numbers are less than the final numbers.


The Patron agrees to begin the function at the scheduled time and agrees to have the guests, invitees and other persons vacate the designated function areas at the agreed completion time. A labour and service charge is applicable for the function continuing after the agreed completion time at $1000.00 per hour or part thereof.


All external suppliers and their staff whether engaged on behalf of, or directly by, the Patron must be covered by public liability insurance including, but not limited to caterers, live bands, entertainers, flower decorators, musicians, cake suppliers, staging coordinators, car hire, photographers and video-graphers. All electrical equipment must be tagged and tested.


The Patron is financially liable for any damage sustained, or loss incurred, to the function centre’s property, fixtures or fittings, whether through their own action or through the action of their guests, contractors or sub contractors.


The Madison accepts no responsibility for any food items brought in by the client or suppliers associated with the client. eg, Confectionary, cakes, etc:


Unless advised otherwise the venue may use any photo’s, video or DVD images taken by the venue of any event for marketing or advertising purposes.


Errors and Omissions Disclaimer

Madison Function Centre endeavours to ensure that the content on our website is accurate and current. However, we cannot guarantee that the information provided is free from errors or omissions.

  1. Accuracy of Information: While we strive to keep the information up-to-date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability, or availability with respect to the website or the information, products, services, or related graphics contained on the website for any purpose.

  2. Reliance on Information: Any reliance you place on such information is therefore strictly at your own risk. We are not liable for any inaccuracies, errors, or reliance on the information on this website.

  3. External Links: Our website may contain links to external websites that are not operated by us. We have no control over the content and practices of these sites and cannot accept responsibility or liability for their respective privacy policies.

  4. Modifications and Updates: The content on our website is subject to change without notice. We may update, amend, or remove information at any time and without prior notice.

  5. No Liability: In no event will we be liable for any loss or damage including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the use of this website.

  6. Confirmation of Details: Before making any decisions based on the information provided on our website, we encourage you to confirm any facts that are important to your decision-making process.

This disclaimer does not negate the statutory rights you may have as a consumer that cannot be excluded under applicable law.